Mastering Third-Party Funding​
​Navigating the complexities of government funding shouldn't stand in the way of high-quality care. At Adminovate, we specialise in the administrative "heavy lifting" required for NDIS and Medicare, ensuring your practice remains compliant, your documentation is audit-proof, and your claims are paid on time.
MEDICARE
NDIS
Medicare administration is more than just processing a rebate; it’s about managing the lifecycle of a referral.
We ensure your practice meets the strict MBS requirements, from verifying GP Mental Health Treatment Plans to tracking session limits.
​With our expertise in platforms like Halaxy, Zanda, and Cliniko, we help you avoid the stress of audits and the frustration of rejected claims.​
The NDIS ecosystem is constantly evolving, requiring a proactive approach to Service Agreements and budget tracking. We partner with you to manage everything from fillable agreement templates to complex funding tracking across multiple systems.
​Whether your participants are self, plan, or agency-managed, we ensure your billing is seamless and your compliance is watertight.

some of the services we offer
 NDIS Service Agreement & Template Management
  • Custom Template Creation: Designing custom Service Agreement templates in Halaxy and Zanda with fillable fields and automated signatures.
  • Compliance Alignment: Ensuring all agreement templates include your mandatory NDIS clauses, including travel, non-face-to-face support, and cancellation policies.
  • Audit-Ready Documentation: Maintaining a clear "evidence trail" within your software to meet NDIS Quality and Safeguards Commission standards.

Comprehensive Funding & Session Tracking
  • Multi-Platform Budget Monitoring: Tracking NDIS funding utilisation and Medicare session counts across Zanda, Halaxy, Cliniko, and Nookal.
  • Proactive Alerts: Setting up system alerts to notify you when a participant's budget is low or when a patient reaches their 6th or 10th Medicare session.
  • Course of Treatment Management: Monitoring GP referral validity and ensuring "Letter to GP" reports are sent at the correct intervals.

Expert Billing & Claims Recovery
  • Medicare Claim Perfection: Expertise in ensuring correct item numbers are used (including Telehealth and CDM codes) to prevent rejections.
  • NDIS Payment Coordination: Managing claims for Self-Managed, Plan-Managed, and Agency-Managed participants, ensuring you get paid accurately and on time.
  • Rejection Troubleshooting: Investigating and resolving Medicare and NDIS rejection codes (like 'Invalid Referral' or 'Budget Exceeded') so you don't have to.

Referral & Intake Integrity
  • Validation Services: Thoroughly checking incoming Medicare referrals for legal validity (dates, signatures, and client details) before the first appointment.
  • New Participant Onboarding: Streamlining the NDIS intake process by collecting all necessary funding details and referrals for your records.
  • GP & Stakeholder Liaison: Acting as the professional point of contact for GPs, Plan Managers, and Support Coordinators to resolve administrative bottlenecks. 
​ABN 29 103 647 620
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